Project Assistant/Project Coordinator @ NYU

We are seeking a Project Assistant or Project Coordinator position to join the BELLE Project/Video Interaction Project team in the Department of Pediatrics at NYU Grossman School of Medicine (PI: Alan Mendelsohn, MD). Our work examines and delivers parenting interventions to improve child development outcomes in at-risk populations at pediatric clinics across New York City (www.videointeractionproject.org). The candidate will be responsible for multiple tasks, and will collaborate and work with a multidisciplinary team of pediatricians, psychologists, and other child development professionals. Exact title (and corresponding responsibilities) will depend on previous experience and qualifications. This position will be based at NYC H+H/Bellevue in Manhattan. 

 Specific tasks may include:

• Finance / grants administration:
•  Purchase toys and books for intervention across multiple sites; maintain central inventory of toys and books; purchase supplies, office materials, and testing materials
• Submit and track reimbursements and expenditures
• Submit and track payments to contractors, vendors, and suppliers
• Assist with fund balance reports, documentation of project expenses, and project budgets
• Assist with grants administration, including assistance with applications and reports to funders
• Maintenance of financial records and receipts
• Office support:
• Manage schedule and calendar for PI, and assist with scheduling for other staff
• Coordinate logistics for meetings, travel, and events; including scheduling, booking conference rooms/hotel rooms/transportation, preparing materials, arranging for catering/meals, setting up conference calls, maintaining meeting minutes
• Organization and maintenance of supplies, office space, and files
• Recruitment, onboarding, and regulatory processes for new and existing employees
• Recruitment, onboarding, and supervision of volunteers
•  Assist with regulatory tasks (including IRB and personnel compliance)
• Day-to-day administrative tasks
•  Coordination with NYUSOM employees, hospital employees, and collaborators
•  Editing/formatting manuscripts and other documents
•  Providing administrative support for the PI and project leadership as needed
• Other administrative and operational tasks as needed
•  Provide general support as needed related to project or research tasks such as grant preparation, Institutional Review Board, literature reviews, and documentation
• Assist with communications and outreach 
• Attendance at community/program events, and occasional travel to local sites as needed

Requirements:  

· A BA/BS degree or equivalent, preferably in business administration, public administration, nonprofit management, human resources, psychology or a related field; and preferably 2-3 years of operations or administrative experience

· Preferably previous experience in a health care or higher education setting

· Previous experience managing schedules and coordinating of staff, programs, and logistics

· Strong quantitative skills and preferably previous experience with budgets and financial tasks

· Positive demeanor and willingness to perform administrative tasks

· Proficiency with Microsoft Excel, REDCap, Peoplesoft and/or other programs

· Excellent organizational and communication skills and ability to troubleshoot

· Interest in children and families, developmental psychology, or public health preferred

· Spanish fluency or proficiency is preferred but not required

To apply:  If interested, please fill out an online interest form.

If you have any questions or require additional assistance, please reach out to Anne Seery, PhD via email.  Please include "Project Assistant/Coordinator - Office Position" in the subject line.  A verbal 1- to 2-year commitment is required. Full time positions come with comprehensive benefits packages.