Time-Limited Human Resources Coordinator/Recruiter Position @ Institute for Medical Research

Institute for Medical Research at the Durham VA Health Care System

Human Resources Coordinator I/Recruiter – Time Limited

The Institute for Medical Research, (IMR), an affiliate of the Durham VA Healthcare System is a private nonprofit organization that supports research and education at the Durham Veterans Affairs Health Care System (DVAHCS). IMR is seeking to hire a Human Resources Coordinator/Recruiter – Time Limited.

The Human Resource Coordinator I/Recruiter – Time Limited will assist the organization of 180+ employees. This role provides support to the human resource functions, including record-keeping, file maintenance, ATS management, and compliance. This position requires a high degree of organization, accuracy, integrity, and attention to detail.

Location: This is a time-limited position that is primarily in-office. The length of employment is expected to be 6 months - 1 year, contingent upon funding. This position is located in Durham, North Carolina.

Duties and Responsibilities:


  • Provides support for recruiting activities and initiatives
  • Posts job openings to multiple sources
  • Review resumes for hiring managers; conduct interviews and reference checks
  • Maintains the ATS system and email database for listing open positions

Onboarding Support:

  • Supports successful new employee onboarding experience
  • Tracks new employee onboarding tasks and status in HRIS and follows up as appropriate
  • Ensures new employees complete all required paperwork within established timelines; distributes applicable paperwork
  • Completes Forms I-9, verifies I-9 documentation, and maintains electronic I-9 files. Enters into the E-Verify system. Assists in auditing I-9s

Benefits Administration:

  • Provides information to employees on all benefits-related questions; assists with all updates and changes to benefits during the year including but not limited to qualifying life events, name changes, etc.
  • Responsible for providing support for Open Enrollment; this includes but is not limited to answering benefits-related questions for employees, ensuring employees complete enrollment, and assisting with applicable enrollment audits
  • Serves as back-up for day-to-day administration of all benefits plans; this includes but is not limited to reviewing/approving enrollments, terminations, and life status changes
  • Maintains benefit files and records; ensures compliance and confidentiality


  • Assist the HR Director in coordinating and completion of government, regulatory, and compliance reporting
  • Review and analyze compliance data
  • Track and ensure mandatory trainings are current for new hires and existing employees
  • Manage employee notifications and trainings as required. This includes tracking, reviewing and selecting appropriate training materials and modules to meet organization and compliance needs
  • Assist with the performance review process; to include tracking evaluations and providing training on the process
  • Assist HR Director in training and development efforts
  • Take the lead on or assist with all other HR projects on an as needed basis
  • Performs customer service functions by answering employee requests and questions
  • Assists or prepares correspondence as requested

Payroll Assistance:

  • Provides assistance to the Payroll Specialist
  • Assists with reviewing, printing, and approving timesheets
  • Assists with data entry of bi-weekly payroll
  • Assists with implementation of new payroll software

Administrative Support:

  • Provides assistance to the Administrative team as needed
  • Assists with equipment requests and other supplies
  • Assists with filing
  • Assist with software implementation
  • Assist with other projects as needed


  • Bachelor’s degree in Human Resources Management, Business, or related field.
  • Designation as a SPHR, PHR, or SHRM-CP preferred
  • One to three years relevant human resources experience
  • Eligible to work in the United States

Additional Requirements:

  • Knowledge and adherence to the Ethical and Professional Standards of Human Resources Management
  • Ability to research, understand, and communicate complex labor laws
  • Working knowledge of Payroll, EEOC, AA, DOL, NC HR, ADA, FMLA, FLSA, HIPAA
  • E-Verify and I-9
  • Excellent knowledge of Applicant Tracking Systems, MS Word, Outlook, PowerPoint, Excel
  • Creative problem solving. Demonstrated history of critical thinking to solving and preventing problems
  • Strong organizational skills with an acute attention to detail. Manages time by identifying priorities, planning workflow, and sequencing projects to maximize efficiency and effectiveness.
  • Demonstrated ability to exercise independent judgement and professional discretion when handling confidential information, strong ethical standards
  • Excellent interpersonal and communication skills including the ability to communicate effectively across all levels of the organization
  • Ability to work independently, with minimal supervision
  • Experience working collaboratively as part of a cross-functional team
  • Ability to work in a faced paced environment

Physical Requirements: The physical requirements and activities that are required to perform the essential functions of the position include, but may not be limited to, as follows:  Must be able to occasionally lift, pull and push a minimum of 25 pounds, stand for extended periods of time, sit for extended periods of time, squat, kneel, and stoop, regularly use fingers, hands for computer work.

Supervisory Controls: The position of Human Resources Coordinator I/Recruiter – Time Limited is under the direct supervisor of the Human Resources Director.

The prior statements describe the general nature and level of work being performed. This is not intended to be an exhaustive list of all responsibilities and duties required. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Salary Range or Rate of Pay: $22.00 - $25.00 per hour

Status:  Non-Exempt

This position description for the position of Human Resources Coordinator is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by Management at any time based on IMR’s business needs. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Start Date:  Expected start date will be as soon as possible after the offer but is somewhat flexible. 


  • Paid job
  • Professional development
  • Research
  • Post-graduation