Human Resources Coordinator I @ The Institute for Medical Research

The Institute for Medical Research, (IMR), an affiliate of the Durham VA Healthcare System is a private nonprofit organization that supports research and education at the Durham Veterans Affairs Health Care System (DVAHCS). The IMR is seeking to hire a Human Resources Coordinator. 

Objective:  The Human Resource Coordinator will assist the organization of 70+ employees. This role provides support to the human resource functions, including record-keeping, file maintenance, ATS management, and compliance. This position requires a high degree of organization, accuracy, integrity, and attention to detail. This is a time full-time non-exempt position that is primarily in-office. 

Required Qualifications: 

• Bachelor’s degree in Human Resources Management, Business, or related field
• Designation as a SPHR, PHR, or SHRM-CP preferred
• One to three years relevant human resources experience
• Eligible to work in the United States

Skills: 

• Knowledge and adherence to the Ethical and Professional Standards of Human Resources Management
• Ability to research, understand, and communicate complex labor laws 
  Working knowledge of Payroll, EEOC, AA, DOL, NC HR, ADA, FMLA, FLSA, HIPPA Employment Eligibility Verification(I-9) and other employment laws or standards
• Excellent knowledge of Applicant Tracking Systems, MS Word, Outlook, PowerPoint, Excel
• Experience with payroll and accounting software preferred
• Creative problem solving. Demonstrated history of critical thinking to solving and preventing problems
• Strong organizational skills with an acute attention to detail. Manages time by identifying priorities, planning work-flow and sequencing projects to maximize efficiency and effectiveness.
• Demonstrated ability to exercise independent judgement and professional discretion when handling confidential information; strong ethical standards
• Excellent interpersonal and communication skills including the ability to communicate effectively across all levels of the organization
• Ability to work independently, with minimal supervision
• Experience working collaboratively as part of a cross-functional team
• Ability to work in a faced paced environment 

Specific tasks will include: 

1) Recruiting

• Provides support for recruiting activities and initiatives  
• Posts job openings to multiple sources 
• Review resumes for hiring managers; may conduct interviews and reference checks as appropriate 
• Maintains the ATS system and email database for listing open positions   

2) Onboarding Support

• Supports successful new employee onboarding experience  
• Tracks new employee onboarding tasks and status in HRIS and follows up as appropriate  
• Ensures new employees complete all required paperwork within established timelines; distributes applicable paperwork
• Completes Forms I-9, verifies I-9 documentation, and maintains electronic I-9 files. Enters into the E-Verify system. Assists in auditing I-9s

3) Benefits Administration

• Provides information to employees on all benefits-related questions; assists with all updates and changes to benefits during the year including but not limited to qualifying life events, name changes, etc.
• Responsible for providing support for Open Enrollment ; this includes but is not limited to answering benefits-related questions for employees, ensuring employees complete enrollment, and assisting with applicable enrollment audits  
• Serves as back-up for day-to-day administration of all benefits plans; this includes but is not limited to reviewing/approving enrollments, terminations, and life status changes 
• Maintains benefit files and records; ensures compliance and confidentiality 

4) Compliance

• Assist the HR Director in coordinating  and completion of government, regulatory, and compliance reporting  
• Review and analyze compliance data 
• Track and ensure mandatory trainings are current for new hires and existing employees
• Manage employee notifications and trainings as required. This includes tracking, reviewing and selecting appropriate training materials and modules to meet organization and compliance needs
• Assist with the performance review process; to include tracking evaluations and providing training on the process
• Assist HR Director in training and development efforts 
• Take the lead on or assist with all other HR projects on an as needed basis
• Performs customer service functions by answering employee requests and questions
• Assists or prepares correspondence as requested

5) Payroll Assistance

• Provides assistance to the Payroll Specialist
• Assists with reviewing, printing, and approving timesheets
• Assists with data entry of bi-weekly payroll
• Assists with implementation of new payroll software 

6) Administrative Support

• Provides assistance to the Administrative team as needed
• Assists with equipment requests and other supplies
• Assists with filing
• Assist with other projects as needed

Physical Requirements: 

The physical requirements and activities that are required in order to perform the essential functions of the position include, but may not be limited to, as follows: 

• Must be able to occasionally lift, pull and push a minimum of 25 lbs. 
• Must be able to stand for extended periods of time. 
• Must be able to sit for extended periods of time. 
• Must be able to squat, kneel, and stoop. 
• Must be able to regularly use fingers, hands for computer work.
• Must be able to frequently handle stressful situations and concentrate for long periods of time. 

Salary Range: $40,000 - $47,000 per year will be commensurate with abilities and experience.  IMR offers a competitive benefits package which includes health insurance, a matching 403b retirement savings plan, paid holidays, vacation, and sick leave.  

OUR MISSION:  TO SUPPORT RESEARCH AND EDUCATION THROUGHOUT THE DURHAM VETERANS AFFAIRS HEALTHCARE SYSTEM TO ENHANCE THE HEALTH AND LIVES OF VETERANS, THEIR FAMILIES AND THE PUBLIC AT LARGE. 

Supervisory Controls:  The position of Human Resources Coordinator falls under the direct supervision of the Human Resources Director.   

Closing Statement:  This position description for the position of Human Resources Coordinator is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by Management at any time based on IMR’s business needs. 

Employee Benefits: IMR offers a competitive benefits package which includes health insurance, a matching 403b retirement savings plan, and paid holiday, vacation, and sick leave. Please visit www.imr.org for information about employee benefits.

All IMR employees are required to obtain a Workers Without Compensation (WOC) appointment at the Durham VA Health Care System (DVAHCS).  As a result, the successful candidate must undergo a federal background check and may be subject to a drug test. Participation in the vaccination programs may be required for all Department of Veterans Affairs Health Care Workers Without Compensation (WOC) appointments. We will not sponsor applicants for work visas.